onGO DMS Product Overview
Introduction
Information is nothing without Control!
Information under control?
The electronic information explosion:
Currently 1.5 billion document pages are created worldwide on
a daily basis, this figure is expected to increase by 25% annually.
It’s frightening, how many precious working hours are invested
in managing the growing electronic document flood. Managers spend
on average 450 hours per year searching for documents. The administration,
revision, processing, and distribution of information require
resources on a daily basis, resources that could be put to better
use. Manual document administration can waste up to 60% of the
working day, this in turn has a direct impact on operating costs!
Skilled workers can be put to better use! Statistics show manual
administration results in a 3 percent loss of documents.
Controlled information management with
onGO DMS.
Department, company, web, worldwide!
Save time, money, and anxiety. onGO DMS from
Uniplex is one of the market leading information and document
management systems, a tool to manage your entire electronic document
administration. As a partner onGO DMS actively and reliably takes
control of the information flood, providing excellent communications
and guaranteed circulation of data. You define structure, access
rights, distribution, and linking mechanisms - the central administration
of onGO DMS takes care of “right time, right place, right
delivery” and provides a complete life cycle.
onGO DMS. Grows with your company.
Ease of use, intelligent, and flexible. onGO
DMS meets the individual requirements for companies of any size
by using scalable client/server architecture. Are you expanding?
onGO DMS expands with you! It’s open, immediately operational,
supports growth with add-on onGO Modules and integrates with your
existing EDP with its intuitive web or MS Windows look & feel
user interfaces. Don‘t lose any time. onGO DMS!
onGO DMS. Real protection of investment.
onGO DMS can be integrated with existing office
applications easily and without complications. With client/server
architecture onGO DMS supports UNIX and Windows servers and access
mechanisms, either via the web or from within the LAN. With interfaces
to all common systems onGO DMS offers open, fast, and expandable
technology, to fulfil your current and future requirements and
provide solid return on investment, e.g.
- Hassle-free integration with existing EDP
- No downtimes due to step-by-step implementation
of onGO DMS
- Existing email systems can be used as
the message distributor
- Internal viewer allowing users to view
document formats without the need for the application
to be installed locally
- onGO DMS functions can be executed via
any common web browser
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onGO DMS - the solution for today and the
future!
Currently the IT arena is dominated by the
acronyms ECM (Enterprise Content Management), DRT (Document Related
Technologies) and DMS (Document Management System in the broadest
sense).
These acronyms relate to the integration of business,
technical, and office applications and the administration and
control of the data created in these applications, this data should
be kept centrally in one single system.
Thus these acronyms stand - with regards to content
– for the central technology of information systems within
the data processing infrastructure.
The necessity arises that these systems are
not operated only as pure standalone applications but as “Single
points of information” so that they cover the whole area
of information management (IMS). These areas include workflow,
content and knowledge-management, internet, intranet and extranet-support,
archiving, and digital signature.
Efficiency, safety, cost reduction.
- Central information administration, and
security
- Active, dynamic document management
- Automation and standardisation of the information
flood
- Latest data guarantee
- Safety and security of investment
- Improved communication strategies
- Transparent information
- Increased efficiency, profitability, and
productivity
- Open, flexible, easy to use
- Expandable at any time with intelligent
add-on modules
- Quality assurance
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Central operating interface
- Browser based, access from anywhere at
any time or
- LAN-based - intuitive operation via MS
Windows look & feel
- User transparency
- Information based working
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Architecture
The modern architecture of onGO DMS offers enterprises
the ability to design their information system to meet their needs,
with simultaneous consideration for security, stability, performance
and flexibility.
The 3 layer concept and the modular structure represent
the corner pillars for this innovative structure.
Open system
- Standard APIs (C, C++, COM, Automation,
PHP)
- SDK (PHP-based, class-related toolkit)
- Application framework (modular design of
onGO DMS for integration into a web- surrounding)
- Integration into office-environments (OLE,
automation, Visual Basic)
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Interfaces
- Optical long-term archive (e.g. HYPARCHIV,
IXOS, EMC² Centera and others)
- Workflow (e.g. Flying Dog, Powerwork and
others)
- Knowledgeware (e.g. amenotec)
- Qualified signature (e.g. AuthentiDate,
SignCubes)
- Extensive integration and adjustments into
any applications possible (e.g. Siebel)
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onGO DMS Server
Within the onGO product portfolio the
DMS server is the technical platform for the implementation of
the electronic document repository. It saves, administers, and
controls all documents which are to be accessed. The onGO DMS
server is based on a database with one or more storerooms. Metadata
of the documents (not the documents themselves) and administration
data (e.g. version and revision details, author, creation and
change dates, etc.) are saved in the database. Furthermore it
stores the references to the documents, which are filed themselves
in the storeroom. The database and storeroom are therefore seamlessly
connected with each other.
Standard features: Format independent central filing, access right
administration, versions and revisions, document history, document
life duration definitions, intelligent search mechanisms, (index,
full text, expandable with associative and semantic search), document
classes, user attributes, viewer, document-related multilinkings,
approval procedures, active notification system, ad-hoc workflow,
mobile working, integration into standard applications.
Benefits:
Central data management; security; high availability
onGO WorkFlow Server
is an efficient, enterprise-wide, scalable
workflow server for the automation of business processes. The
Engine controls the process flow and determines how the process
must be passed on. The process is logged creating an audit trail.
The onGO WorkFlow Designer
is a graphical tool for designing process flows,
user masks, and functions e.g. Conditions, escalations, delegates.
Benefits:
Central process control; modest administration; high efficiency
onGO onWEB
is a browser based framework to connect applications
to onGO DMS. Technically speaking it means bringing the SAPI into
the web.
The onWEB client enables users to view, check out, revise, check
in and create documents/folders via the Inter or Intranet using
a standard web browser. onWEB integrates itself in existing Inter/intranet
environments whilst keeping the corporate design. If the onGO
WorkFlow server is installed onWEB is extended with the following
functionality: users have the ability to access workflow processes
via the Internet. Features: - task lists, graphic process status,
user-driven prioritisation, automatic notifications, away from
office delegation
Benefits:
Customisable interface to match corporate identity, transparency,
high user acceptance, configurable functions, Increase in the
effectiveness and efficiency of enterprise processes,
onGO WindowsClient
is a client program for use with MS Windows.
It features classical DMS functionalities such as: - Document
creation, administration of data, structures and procedures, Check-In
/ Check-Out functions, version and revisions, access rights, creation
of document classes and extended custom attributes, to name but
a few.
onGO onDAV
allows transparent administration of web folders
and documents directly from MS Windows Explorer without any additional
client. Thus every application which is WebDAV-capable can access
the onGO DMS repository directly via web folders.
Benefits:
Uses MS Windows Explorer, no additional training, high user acceptance,
high efficiency
onDrive
is an additional client component in the WebDAV
environment which extends the functional range of onGO DMS within
the MS Windows filesystem. The current disadvantage of WebDAV
technology is the fact that only so-called "WebDAV enabled"
applications can be used with this protocol. onDrive eliminates
this restriction and converts the application path into a genuine
drive assembly letter. Thus all applications can be treated as
in the MS Windows filesystem. When using a terminal server this
component is necessary, in order to permit "single Sign on".
onGO eXTensions
is an additional server component, which extends
the communication with onGO DMS over the MS Windows filesystem.
onGO eXTensions supplements the context sensitive dialogue functions
e.g. Login, Logout, Check-In/Check-Out, new document, new file,
document attributes and access rights. onGO eXTensions are freely
adaptable and can be developed if necessary to a "fully-functional
Client".
onGO MS-ADDinns
are additional components, which make it possible
to access onGO DMS directly from Microsoft Office applications.
They facilitate the working with onGO DMS, by executing DMS functions
directly from the leading application, e.g. MS Word. (Check-In/Check-Out,
search, favourites, task list, access rights, attributes). The
MS-ADDinns works independently of the any installed onGO DMS Client
and are available for MS Word, MS PowerPoint, and MS Excel.
onGO MAILocate
Independent of your e-mail architecture onGO
MAILocate forwards mail on to onGO DMS based on a set of rules
defined by the user. Messages are automatically classified and
assigned to the appropriate business transaction. Attachments
are detached, linked to the content of the e-mail and then a full
text index is created for research.
Benefits:
Optimisation of incoming mail; central data management; redundancy
avoidance
onGO inMotion
is a mobile component which allows users to
examine documents independently from onGO DMS, on your local Desktop
via index or full text retrieval. Documents are stored on a CD
or a DVD (self supporting DMS) and thus they may be accessed without
a direct line to the onGO DMS server.
Benefits:
Mobile working; professionalism; time-savings
onGO DocRouter
is responsible for the collection of information.
Based on content analysis and by individual interest profiles,
users are provided with the appropriate information.
Benefits:
Time-saving; intelligent information distribution
onSearch
offers sophisticated search mechanisms, which
permit high-speed searches on indexed fields. Twenty five different
search criteria can be arbitrarily combined through logical and/or
linking references. In addition any desired combination of user-defined
attributes can also be specified.
All documents are automatically converted into an alpha format;
from this a full text index is created, on this index full text
searches can be processed. The software technology used in the
associative search offers an innovative solution for the administration
and storing of unstructured digital information, especially files
in word processing and HTML formats.
Solutions
onCare
facilitates health insurance companies to act
“up to date”, economical and efficient in the support
and communication with their insured. One component of this modular
solution is the structured and transparent preparation and availability
of insured and employer files.
onValid
is the modular solution for the preparation
of sqm documents. It contains process handling, document management
and revision sure storage enabling transparency, and time-saving
in fulfilling standards (e.g. ISO 9000).
onGOvernment
is specially designed for the areas Workflow,
Document Management and Archiving in the Public Authority sector.
onGOvernment complies with the requirements of DOMEA, ELAK and
GEVER standards for DMS systems.
onStaff
is designed for digital application management
in HR divisions. The base functionality of this web based application
is to make sure that information is available at any time regardless
of where it is stored. Automated processes, passing of applicant
files, approvals and releases of testimonials, are only some of
its functions.
onContract
is a web based application for contract management.
Designed for the Enterprise onContract manages the complete life
cycle of contracts: from creation, enquiries, revision, approval
and release, cancellation, and termination.
onPublic
is as a web based information management system
providing the tools for recording, processing, searching, administration
and filing of documents designed especially for commerce chambers
and public bodies.
Benefits
Increased efficiency
- Single Point of Information
- Faster and easier access
- Reduced search times
- Electronic file flow
- Co-operative working
- Mobile work places
- Direct web-publishing
- Automatic web update
Traceability
- Version and revision administration
- Document History
- Proactive system notification of:
- New documents/files
- Availability
- Document changes
- Status changes
Workflow management
- Reduction in wait times
- Automation of processes
- Control through timed operations
- Authorisation procedures
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Document security
- Access control
- Access rights
- Compressed encrypted filing
- Two-phase database commit
- Usage of existing net security systems
Central database organisation
- Data security
- Clarity of information
- Transparent access
- Simple administration
- High availability
Open system architecture
- Protected Investment through integration
of standard products
- User specific adjustments
- Flexibility through programmed interfaces
Scalability
- Hassle-free system extension
- Modular design
- Cross platform
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At a Glance
